Can you imagine you becoming successful in your life without proper planning and organizing your day-to-day affair? We have a little doubt you can make your name among the successful people. Management rules are not only made for the organization, but also they are relevant in your day-to-day life.
One principle that is doing the round all the time in the business environment is the organizing function of management. Do you want to know what all fuss about this? If yes, you are at the right place to know detailed information on organizing in management.
What is Organizing?
As the name itself suggests, organizing is the process of identifying and grouping various works into an integrated and systematic process. A business has many horizontal and vertical departments such as administration, marketing, account, operations, and many more. The organization works on defining and delegating roles, responsibilities, and authority under the organizing process.
It is one of the most critical functions of management where all the focus is guided towards adopting maximum utilization of resources and workforce. Some experts also call it a part of planning, whereas some state it as construing, establishing, and managing the organization.
Example of Organizing
You must have visited the small or large private and government offices such as banks, railways stations, post offices, and other places. There is a separate counter or work allotment in those places that is an excellent example of organizing.
At a large scale, big companies adopt vast methodologies in the organization of their work. When companies go through the process, it helps them identify the similarities and differences among various organization verticals.
What are the needs for organizing?
1. Way of administration:-
Organizing brings together similar and related works that further lead to better administration. It mitigates the duplicity of work and establishes coordination, unification, and harmony in work.
2. Better control:-
Management does not have to look here and there while taking action when the roles are clearly defined. Control becomes easier that establishes authoritative relationships in the company structure.
3. Maximum utilization of resources:-
Companies efficiently managing their resources take the lead in the segment and achieve higher growth. Saving on resources is like earning some profit without much investment.
Organization removes confusion, delays, duplication, overlapping, and other negative aspects of the business. Let’s suppose an Information technology company organizes its operation department, and the management adopts two shifts to work in the same space. It saves spending on the computer, facilities, spaces, and other related things for the company.
4. Tool of effective communication:-
It is easier to understand the context of an email when we check the email address. Different positions and jobs remain interrelated in the organization for the betterment. When there is proper organizing, good communication channels get to establish, and it avoids miscommunication.
5. Way to promote transparency:-
After the organizing, a written job description gives a clear path for all the stakeholders. Any business stakeholder will have a fair idea about the right person to contact for a particular work.
What if no one has an idea about which department or person is responsible for contacting the fire department in case of any fire-related incidents? That scenario may lead to catastrophe for the organization. That is why it is more than essential to opt for organizing.
Organizing Process –
There is no such a way for companies to go on organing their work. It depends on various micro and significant factors affecting the working of the company. No formula or process fits all, every time. However, most business gurus agree on following the organizing process.
1. End goal or target identification:-
Identify the end goal for the organizing process. Take feedbacks from various stakeholders, including employees, to understand their viewpoint on the organizing process. Identify financial, operational, administrative, and social targets and categorized them based on their priority.
2. Identify ways to achieve the target:-
Once you know what and why of organizing, here is the time for how. Under this stage, the competent authority performs various tasks like quality control, inventory control, sales computation, accounts preparation, and others. In the second stage, all the related actions should be arranged and classified based on the target.
3. Coordination and distribution of roles:-
Coordinate the actions by considering various parameters of the business. Make groups or work on departmentalization based on process, function, demography, product, customer, etc. Once it is made, assign the roles and responsibilities between various departments. Ensure to have a written job description for every post that will further help in the management process.
4. Formation of authority, organizational charts, and manuals:-
Creating the departments is not enough as there is a need to create various charts and manuals to work on. To perform better under delegation, the creation of authority charts is paramount.
Working without necessary power and authority is like driving without knowing the exact destinations. In this final stage, everything gets to settle into a place, and a proper monitoring mechanism is also created.
Common problems an enterprise faces while adopting organizing
- The lousy management gets to work on adopting the process without having a clear direction or framework. It is vital to have every minute detail of the process before embarking on that.
- Developing key competencies and behaviors among the employee is always challenging. Employees pose resistance at the initial stage, and companies overtaking them; get to reap the full benefits of organizing.
- Lack of communication and feedback process is detrimental for channelizing all energy towards the organizing process. Companies have to work on tackling miscommunication along with setting up feedback mechanisms.
It is quite impossible to get desired results without taking every stakeholder on board.
- Spread awareness to create a buzz among the process before settling down to work upon
Final Words –
Organizing is the basic principle of management, and we can not imagine a successful organization without the process. The overall business prospects largely depend on how efficiently various resources are managed. The organization is doing good in managing resources by getting on the path of fast growth, business expansion, customer satisfaction, brand creation, and many more.